We're looking ahead to the season when we have more sales events, particularly outdoor fairs and festivals. These are great opportunies to talk to the public about our books and to enjoy one another's company. However, we need to have some rules so that these events run smoothly and everyone feels they've been treated fairly. Please take note of the following:
In order to maintain a consistent, professional look to our displays and to ensure that each participating author has a fair amount of space and equal access to customers, the Board has instituted the following protocols for all sales events, fairs, and festivals:
- Authors to pay the AGT Treasurer their share of event fee promptly. AGT will pay the coordinator’s share.
- Coordinator to secure sign-ups, make application for space, communicate with event organizers and authors, assign shifts to accommodate participants as much as possible, arrange for and oversee booth set-up, and be responsible for general management throughout event. In configuring space, preference to be given to having tables along outer edges of space with cloths pulled down in front far enough to cover storage materials underneath.
- Books to be delivered by or before opening of event to the coordinator in weather-proof plastic bins with lids. Bins will be used for extra books and for overnight storage, if necessary.
- Authors will be given a minimum of 24” in table width. Racks are suggested for expanding visibility, if desired.
- Authors to be trained on the use of the Square for all sales, cash and charge, and take turns acting as cashier/wrapper during shifts. All book titles and prices to be entered into tablet prior to the event, remaining unchanged throughout the sale.
- Authors working in the booth shall stand or sit behind the front tables. Visiting friends and family to be asked not to linger in front of the booth.
- Authors are to be considerate of one another in all respects, especially taking care not to interrupt one another’s conversations with customers.
- Authors are not to use aggressive sales tactics, such as calling out or waving to attendees walking by.
- Authors should promote one another’s books to the benefit of all.
- Authors should not be observed eating or drinking in the booth.
- Authors should encourage customers to leave email addresses for E-magazine.